With the upcoming campaign period for elective local government officials starting March 30 for the midterm polls on May 13, the Department of the Interior and Local Government (DILG) is requiring all incumbent governors and mayors to create a Local Governance Transition Team not later than April 8.
DILG Secretary Eduardo M. Año says that it is imperative to prepare for an effective turnover of responsibility to ensure continuity in local governance.
“Bago pa po maging abala ang mga re-electionist na local chief executives (LCEs) sa pangangampanya simula March 30 ay buoin na po ninyo ang inyong Local Governance Transition Team para sa matiwasay at tuloy-tuloy na serbisyo sa mga mamamayan,” he says.
In Memorandum Circular No. 2019-39, Año says each Local Governance Transition Team shall be chaired by the LCE and the vice-chair is to be elected among members by simple majority vote.
Members of the team are department heads of the local government unit (LGU) and a DILG representative such as DILG Provincial Director in case of provincial government, DILG City Director in case of city government, or DILG Municipal Local Government Operations Officer in case of municipal government. There should also be one representative from a civil society organization or people's organization.
To ensure the smooth local governance transition to the newly-elected or re-elected local officials on June 30, the Local Governance Transition Team must conduct an inventory of LGU properties.
These include immovable properties such as land, buildings, infrastructure facilities and its improvements, and machineries made immovable as well as movable properties such as vehicles, office equipment, furniture, fixtures, and office supply stocks.
The Team must also gather, secure, and preserve all official documents or records of LGU official transactions such as, but not limited to, Governance Assessment Report and Commission on Audit Report for 2018.
It also includes preserving Contracts and Loan Agreements, Comprehensive Development Plan, Local Development Investment Plan, Annual Investment Plan for 2019, Comprehensive Land Use or Physical Framework Plan, Capability Development Plan, Executive-Legislative Agenda, Executive Orders, Full Disclosure Policy documents, Organizational Structure, and Inventory of Personnel by Nature of Appointment.
“Paalala rin po na mula March 29 hanggang May 12 ay bawal na ang pag-appoint, hiring, at promotion ng mga empleyado at maging ang pag-release, disburse at paggamit ng public funds. Construction of public works and delivery of materials for public works and issuance of treasury warrant are also prohibited,” says Año citing Commission on Elections’ Resolution No. 10429.
The DILG Chief adds that the Local Governance Transition Team will organize a turnover ceremony on June 30 that would include a briefing on the Governance Assessment Report and key challenges to the incoming set of officials for a more seamless leadership and management transitions.
The Team will further ensure the accomplishment and timely submission of Elective Local Official Personnel Data Sheet by the incoming officials to be submitted not later than July 8, 2019 to respective Human Resource Management Office, Office of the Sanggunian, and DILG Field Office.
To ensure compliance of LCEs, all DILG Regional Directors are told of a non-extendable deadline to submit a Local Government Transition Monitoring Report (LGTMR) to DILG Secretary Año not later than July 15, 2019.
Año says that that non-compliance to the provisions of Memo Circular No. 2019-39 shall be dealt with in accordance with applicable laws and other pertinent issuances.